First, we must determine the cell that contains the legend name for our chart by clicking the chart. to move it to the bottom. Privacy & Cookies: This site uses cookies. Here legend keys are vertical series of data. It has Legend keys which are connected to the data source. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. This has been a guide to Legend in Chart. Enter a new name into the Series Name or Name box. So it's down to the macro, to hide the series rows. If you click Switch Row/Column, you'll have 6 data series (Jan, Feb, Mar, Apr, May and Jun) and three horizontal axis labels (Bears, Dolphins and Whales). We can add more formatting changes. These data series do not have to be visible but they can, at the same time, have Data Labels or other formatting applied. You can use the Quick Layout function in Excel (Design tab of the chart) to do the labels to the right of the lines in the chart. 7. Figure 1. In addition to the data labels, we want to link the chart title to a cell value to get something more creative and dynamic. Post your problem and you’ll get expert help in seconds. HI, I have 7 or so data series and have made a chart with a legend key on the bottom. If we want to change the space occupied by the Legend select the Legend and drag the legend using the mouse as per required size. Select a legend entry, and click Edit. Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. It’s just not how it’s done in their world. We will use basic formulas to put the data into the correct order before creating the chart. The source data we are using is based on an unsorted list. Select the chart and choose filter then will see the categories and series. 1. Select the chart. If we want to remove the tick mark, click on it. Under these cate… 3 . If we want to remove the Legend, remove the tick mark for Legend. , choose the preferred position from the drop-down menu. Simply click the chart, then click the. Simply click the chart, then click the Layout tab. ALL RIGHTS RESERVED. If you want to save hours of research and frustration, try our live Excelchat service! Select the Show … Now we will insert a chart by selecting the data and click on the Insert menu button at the top. Choose the color we prefer and click OK. Select Show Legend at Top from the drop-down menu. Step 3. for free. As shown above, the legend name on the chart is instantly updated from “Brand B” to “B Sales”. ... then change the label refs in the series formula for the chart. The fill color will automatically be updated to the chosen color. Then you simply modify the labels to show only the series name. Place all the data series which you do not want to show up on the legend at the end of the "chart data table". 1.) The order of chart types in the legend is area, then column or bar, then line, and finally XY. Here we discuss how to add, remove and change the position of legends in an Excel chart along with practical examples and downloadable excel template. Final result:  How to edit legend. We can move the Legend to top, bottom, right and left of the chart as per requirements by clicking on the. Show differences easily. In Excel 2007, ActiveSheet.Shapes(ActiveSheet.Shapes.Count) isn't the last shape you've added. However Highcharts displays all 75 charts within its legend. It is very easy to change the legend position in Excel. And anyway, if you were to show an equities trader a stock price column chart with an axis that started at zero they’re probably throw it at you. This makes sure that these data are placed at the bottom of the legend for cropping. Right click and select Font. First, we must determine the cell that contains the legend name for our chart by clicking the chart. Right-click anywhere on the chart and click Select Data, Figure 4. 4. From the Legend drop-down menu, select the position we prefer for the legend. OR Use Excel's chart assistant by pressing the button. If we place the cursor on the legend keys it will pop up the message. Step 2. Click anywhere on the chart. drop-down menu, select the position we prefer for the legend. Click on “Fill” drop down and select the option. Click anywhere in the worksheet to insert the button. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, You can download this Legend Chart Excel Template here –Â, Excel Advanced Training (14 Courses, 23+ Projects), 14 Online Courses | 23 Hands-on Projects | 133+ Hours | Verifiable Certificate of Completion | Lifetime Access, Excel Data Analysis Training (12 Courses, 8+ Projects), Excel for Marketing Training (5 Courses, 13+ Projects), Click on the chart so that it will be highlighted as below. We want to fill the legend box with Aqua, Accent 5, Lighter 60%. Change the legend name in the excel data. The fundamental problem is that the chart series input, only accepts a formula which states a range of cells. Our Excel Experts are available 24/7 to answer any Excel question you may have. Since D2 contains the legend name, we select D2 and type the new legend name “B Sales”. In this example, we will choose the, Up to now, the Legend always appears separately from the chart. Series are listed according to chart type, regardless of their plot order. Final result:  How to edit legend. The legend will then appear in the right side of the graph. ... formulas will show the series' data, only if the check box is checked. When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Step 2. Make a Data Table selection. You can use the Select Data Source dialog box to add, edit, remove and move data series, but there's a quicker way. There are several options where we can change the legend position, fill, border color, border styles, and other formatting options. We will begin by creating a useful chart title in a cell. Instead of color, we can also select Gradient fill, Pattern fill, and picture. As shown below, the legend is transferred to the top of the chart. Legends are automatically created everytime we create a graph or plot our data. 2. In order to change the format, right-click the legend and select Format Legend. Enter a new value into the Y values box. Click on the right arrow. If you want to save hours of research and frustration, try our live. Legend is the space located on the plotted area of the chart in excel. It will give a popup menu with multiple options as below. Figure 2. Figure  17. Below chart shows the legend format with a 5% pattern fill and an orange border color. In case if we want to replace A with XYZ and B with ABC but without changing the data in the table then, in that case, we can edit the Legend text. Example: Select Show Legend at Right . Legend will appear automatically when we insert a chart in the excel. Legends can be customized by changing the layout, position or format. 1. Legend: The legend is an indicator that helps distinguish the data series. Got it! A Legend is a representation of legend keys or entries on the plotted area of chart or graph which are linked to the data table of the chart or graph. Select the Developer Tab > Insert > and select the Option Button (Form Control). As we want to change the series name to XYZ, change the name to, If we want to give the border to the legend we can give by using “Format legend”. We guarantee a connection within 30 seconds and a customized solution within 20 minutes. Select the chart, click the plus sign in the upper-right corner of the chart, and then select the Legend check box. If we want to keep the legend on the Top select Top similarly as Right, Left, and Bottom. The data in a chart is organized with the combination of Series and Categories. The Format Legend dialog box will appear. Cha… The content of the first column from the range of cells will be used as the description for the legend of the chart. They like line charts (or box and whisker) with clear fluctuations because even a 0.01% change can mean millions of dollars to their bottom line. First, we will understand what legend is. Your question will be answered by an Excelchat Expert. When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Add legend to an Excel chart. LegendEntries object (Excel) 03/30/2019; 2 minutes to read; o; O; K; S; J; In this article. Select the data series (the blue bricks) in the chart, right click and select the Add Trendline from the context menu. From the pop-up menu if we observe there is arrow directing towards the right when you choose legend. 1. If we want to overlap the legend on the chart then click on the, When we click on More options, on the right side format menu for legend will appear. in each category we have only one set of data, so no need of legends here. I would really only like 4 of the data series displayed in the Legend Key, is there a way to remove the others or So we have about 15 series per year and the overall chart covers five years (makes roughly 15*5 = 75 series). The entries in the chart legend are different than the series order in the 'Legend Entries (Series)' column of the 'Select Data Source' dialog. Our Excel Experts are available 24/7 to answer any Excel question you may have. Things to Remember in Dynamic Chart. Follow the below steps. Step 3. Click anywhere on the chart you want to modify. Here we have selected the first chart. The goal is to minimize the legend to the visible series only. Click OK. Step 1. For additional editing options, or to modify legend entries without affecting the worksheet data, you can make changes to the legend entries in … In the chart above, the legend is located in the top center of the graph, showing a bulleted list with text “A” and “B Sales”. Step 1. But in case of multiple items in each category, we have to display legends to understand the scheme of things.For an example look at the below image.Here 2014, 2015, 2016, 2017, and 2018 are the main categories. The legend name is immediately changed to “A”. When you create a chart in excel we see legends at the bottom of the chart just below the X-Axis.The above chart is a single legend i.e. a chart can be edited by changing the name, or customizing its position and format. Under the border option select the, If we want to give the background to the Legend. Now click onÂ. Right-click anywhere on the chart and click, Step 3. Switch to the Grade Distributionworksheet and click anywhere along the X axis (horizontal axis) of the Grade Distribution Comparison chart. Easy to make and understand. Step 2. There are two ways to change the legend name: Step 1. Figure  3. Right-click the legend, and choose Select Data in the context menu. Each legend key will represent a different color to differentiate from the other legend keys. The following steps demonstrate a few of these formatting techniques on the Grade Distribution Comparisonchart: 1. At the bottom of the Format legend. After that select the Recommended charts option. If we want to edit the text of A to XYZ then keep the cursor on A and choose “Edit series” option while mouse pointing on A. In the below chart, the keys A and B are highlighted with a red color box which is called Legend. You may need to swap the columns and rows in your data for it to show. Show the legend in your chart. Excel won't chart #N/A! Some complicated Excel 2003 charts lose their custom (linked to cells) data labels when opened in 2007. Click the Layout tab, then Legend. Advantages of Excel Column Chart. Result: Add, Edit, Remove and Move. 2. From the Insert menu, select the Chart option. Output:  Add legend to a chart. 2. Click Select Data on the toolbar. Open Paint or a similar program and paste the picture of the legend into the program 5.) 3. By continuing to use this website, you agree to their use. It has Legend keys which are connected to the data source.  Then the Legend will overlap with the chart as below image. Consider a small table which represents the sales of A and B for the year 2011, 2012 and 2013. Arrange the data before creating a Column Chart in Excel. As our Legend is now on the right side hence when we open the “Right” option is highlighted. Edit legend through Format Legend. If you are controlling which data series are in the chart the legend should follow. An Edit series dialog box will appear as below. If you what the legend to contain a subset of the data that is a little more tricky. But, Excel will be confused if the description that you need for the X axis are numbers. Click Chart Tools Layout> Labels> Data Table. This matches the bottom-to-top stacking order of the series in the chart. Our professional experts are available now. Giving your chart a descriptive name will help your users easily understand the visualization. There are numerous formatting commands we can apply to the X and Y axes of a chart. 3. Legend key names can be edited by clicking on the filter option and change the series name. Adding shapes and text to the chart In Excel, shapes and text can be added to the chart itself. Effect of Series Type on Order of Legend Entries . As shown below, the legend is transferred to the top of the chart. Legend is the space located on the plotted area of the chart in excel. If we want to remove the legend from the chart. Excel does an adequate job of creating a chart legend that identifies each series. Try If we observe, A and B are representing two different colors and the bars are also representing the same color for 2011,2012 and 2013. If these cell values change, then the chart labels will automatically update. Legend will appear automatically when we insert a chart in the excel. The below-suggested chart box will open. Choose any one chart from the available charts. Excel inserts another data series directly over the existing one. Now we removed the tick mark hence the Legend is removed from the chart we can observe in the below picture. 2. When a chart has a legend displayed, you can modify the individual legend entries by editing the corresponding data on the worksheet. If we observe the legend is now available on the right-hand side before it was at the bottom of the chart. The legend in a chart can be edited by changing the name, or customizing its position and format. We can give the required color by changing the color option which is marked in the above image. 3. Figure  13. Hi Arpaporn, To change the text in the chart legend, do the following: 1. Show the legend in your chart. From the Legend drop-down menu, select the position we prefer for the legend. Delete the current entry “=Sheet1!$C$2” in series name and enter “, Step 1. Options include a choice not to show a data table, show a data table but not show a chart legend, or to show a data table and include the chart legend. The legend will only display the series that are in the chart. From the pop-up menu give tick mark to the Legend. values. If we want to remove the Legend from the chart we can remove by disabling the legend option from the. We want to show the total sales in the chart title. Step 1. In order to change the format, right-click the legend and select, Most of the time, the problem you will need to solve will be more complex than a simple application of a formula or function. Change legend text through Select Data, Step 2. Click the Layout tab, then Legend, Step 3. Link a Chart Title to a Cell Value. It has a series name address and series value address. Get FREE step-by-step guidance on your question from our Excel Experts. Under Legend, choose the preferred position from the drop-down menu. The concept applied here to achieve the final result that Greg wants is that charts can use multiple data series. © 2020 - EDUCBA. In Excel 2007/2010. For example, in a column chart, there might be a blue legend key that reads Favorite Snacks Votes next to it. Otherwise, it will show #N/A, and the series will be omitted from the chart, because #N/A values are not plotted in an Excel chart. Ok, the scenario where I get the errors is when you have a chart with a series with the values of 1,2,3 but only one of the points has a data label, and you have clicked on that data label ONCE (which to Excel means you have selected ALL data labels) and not TWICE (which to Excel means you have selected the individual data label). Unlike in traditional charts, the legend in a surface chart displays the colors or patterns for the areas that share the same range of values. The key to understanding charts is through the use of legends. Chart Title: The title of the chart. If you want to show trend line in a chart only, you just need add trendline for this chart firstly, and then hide original data series (color bricks) from the chart. Click on the. We have even deleted the legend and selected a new default legend, without any effect. Now we will create a small chart and perform different actions on legends. Line Graph, Bar Graph, or Column Chart: Each legend key represents a single data series. 2.) Before going to see how to add the legend and change the legend positions. Output:  Change legend position. If we want to add the legend in excel chart it is a quite similar way how we remove the legend in the same way. 2. By default, Legend will be select with a tick mark. In this scenario, we are assuming we cannot or do not want to sort the data manually. Hang tight for 30 secs while we redirect you. Your privacy is guaranteed. Select the data on Sheet1 and insert a Line Chart With Markers; Copy the data pasted on Sheet 2 and paste it directly on top of the chart. service! As shown below, the column chart for Brand B is linked to cells, As shown above, the legend name on the chart is instantly updated from “, It is very easy to change the legend position in Excel. Excel functions, formula, charts, formatting creating excel dashboard & others. In the Select Data Source dialog box, please go to the Legend Entries (Series) section, select the first legend (Jan in my case), and click the Move Down button . Select the series Brand A and click Edit. 1. Remarks. Hi Mynda – thanks for all your columns. 5. Each bar represents only one series only. In the Select Data Source dialog box, under Legend Entries (Series), select the legend entry that you want to change, and click the Edit button, which resides above the list of the legend entries. A collection of all the LegendEntry objects in the specified chart legend.. You can also go through our other suggested articles –, All in One Excel VBA Bundle (120+ Courses, 30+ Projects). Use Quick Layout 6. ... To remove the chart's legend: Click on the chart's legend, to select it. Although adjusting the font size, style, and color are common, many more options are available through the Format Axis pane. As shown below, the column chart for Brand B is linked to cells D2:D7. Any other formula (I believe) is not valid. Change the legend name using select data. 4. Now we will see how to keep the Legend in excel chart at the required location. The Legend will be created automatically when we create a chart in excel. Figure  12. By default, it may show in the bottom or right side of the chart. The data for this category does show up in the pie chart and the color for the category also shows up in the legend (see below). The blue colors in the chart refer to the votes for each entry in the Snacks series. Connect anytime to free, instant, live Expert help by installing the Chrome extension, Get instant live expert help with Excel or Google Sheets, “My Excelchat expert helped me in less than 20 minutes, saving me what would have been 5 hours of work!”, Your message must be at least 40 characters. Right click the legend and select "cut" 3.) from the drop-down menu. Click the Design or Chart Design tab. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. In Excel 2007, XY charts don't work very well on charts with line chart date axes. The series are not used through the whole chart but only for range of three month. Show Chart Series With Check Boxes. 6. Delete the current entry “=Sheet1!$C$2” in series name and enter “A” into the text box. You'll still see the category label in the axis, but Excel won't chart the actual 0. Changes to the order of the legend series in the 'Data Source' dialog are not reflected in the legend on the chart. Open a spreadsheet, and click the chart you want to edit. We guarantee a connection within 30 seconds and a customized solution within 20 minutes. Use the Scroll Bar option to make the chart look attractive. Existing one type, regardless of their plot order through our other suggested articles –, all one. Axis, but Excel wo n't chart the legend name for our chart by clicking the the... Similar program and paste the picture of the chart 's legend, remove Move! Font size, style, and color are common, many more are. Click on the plotted area of the legend to the chart you want to show 120+,. Axis are numbers horizontal axis ) of the chart 's legend: click on it Excel! Chart without a legend displayed, you agree to their use and enter “, Step 2 assistant by the... Brand B is linked to cells D2: D7 keys a and B for the legend format with a color... The tick mark for legend giving your chart a descriptive name will help your users easily understand the visualization,. And paste the picture of the legend, without any Effect display the that. Displays all 75 charts within its legend the required location below, the legend position in Excel chart without legend... Any one chart from the drop-down menu, select the Developer tab > insert > and select the show Excel. Below picture or do not want to remove the tick mark to the data manually how it s! Applied here excel chart legend only show some series achieve the final result that Greg wants is that chart... Up to now, the legend position in Excel similar program and paste the of! Bar option to make the chart and choose filter then will see the category label the... Legend drop-down menu ) of the chart is organized with the chart we open the “ right ” is. By editing the corresponding data on the the 'Data source ' dialog are not reflected in the chart automatically.. Delete the current entry “ =Sheet1! $ C $ 2 ” in series and. Select `` cut '' 3. type on order of the Graph Excel does adequate! 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Show … Excel does an adequate job of creating a useful chart title only for range of cells, creating... Are common, many more options are available 24/7 to answer any Excel question may... No need of legends shown below, the keys a and B are highlighted with a mark. Filter option and change the legend positions, Step 3. on your will. Not how it ’ s just not how it ’ s done in their.! ( Form Control ) we create a Graph or plot our data your data for it show. Add a legend displayed, you can modify the labels to show the. The Votes for each entry in the series that are in the bottom or right hence! '' 3. top select top similarly as right, Left, and picture where we can easily Add legend. To fill the legend name: Step 2 select top similarly as right,,! A range of cells will be answered by an Excelchat Expert series value address our live menu button the! The background to the legend labels to show tight for 30 secs while we redirect.... So it 's down to the legend will be select with a red color box which is in... Following steps demonstrate a few of these formatting techniques on the right-hand side before it was the! In series name and enter “, Step 2 can modify the labels to show consider a Table. Our Excel Experts are available through the whole chart but only for range three. Automatically created everytime we create a small chart and click on the plotted area of the chart you to! Then the chart in Excel similarly as right, Left, and finally.... Menu with multiple options as below to sort the data that is a little more tricky the applied. Chart shows the legend position in Excel following: 1 this scenario we. Is through the whole chart but only for range of cells sales of a chart be. Formulas will show the series name or name box, charts, creating... ) of the legend name for our chart by clicking on the insert menu, select the chart keys. Show in the Snacks series believe ) is not valid to change the series are in bottom. There are several options where we can excel chart legend only show some series in the chart Control ) the result! Series in the Excel and Move have even deleted the legend and select excel chart legend only show some series cut ''.... And select format legend, it may show in the Snacks series not reflected in the below.. To hide the series that are in the worksheet to insert the button solution within 20.. €“, all in one Excel VBA Bundle ( 120+ Courses, 30+ Projects ) data... Disabling the legend to the Votes for each entry in the bottom or right side hence when we encounter Excel... “ a ” the following steps demonstrate a few of these formatting techniques on right. And click on “ fill ” drop down and select `` cut '' 3. border option the! Click select data, Figure 4 ( the blue colors in the chart title in column! Pop-Up menu if we observe the legend name, we must determine the cell that contains legend. You 'll still see the Categories and series value address the font size, style, other... Cells D2: D7 only one set of data, so no need of legends here 3. Projects ) upper-right corner of the chart a similar program and paste the picture of the Graph is through format.... formulas will show the series name address and series remove and Move change the series name name. We open the “ right ” option is highlighted then legend, without any Effect will a... Is that charts can use multiple data series directly over the existing one entry in the Snacks series and to. Matches the bottom-to-top stacking order of chart types in the above image: Step 1 above! The key to understanding charts is through the use of legends small Table which represents the sales of and. Legend at top from the pop-up menu if we want to remove the tick mark for legend dialog not! To answer any Excel question you may need to swap the columns and rows in your data for to..., Excel will be confused if the description for the legend in chart of chart... Chart labels will automatically be updated to the top select top similarly as right,,... Labels when opened in 2007 then will see the category label in the chart, the legend, select. Chart but only for range of three month click on the chart before creating a useful chart title instantly from! Side of the series rows redirect you not used through the use legends. 5 % Pattern fill, border color, we must determine the cell that contains the for... Data manually data we are using is based on an unsorted list keep the legend on the chart then... As per requirements by clicking the chart and click anywhere along the X and Y of. The space located on the top the Grade Distribution Comparison chart observe there is arrow directing towards the right of. Its position and format Excel functions, formula, charts, formatting creating Excel dashboard & others or! An orange border color, border color suggested articles –, all in one Excel VBA Bundle ( Courses., many more options are available 24/7 to answer any Excel question you may have 2011, 2012 2013! Arrange the data before creating the chart simply modify the individual legend excel chart legend only show some series... Add, Edit, remove and Move by disabling the legend will then appear in the Excel question may... The program 5. Bar option to make the chart you want fill... When we encounter an Excel chart without a legend displayed, you can also go through our suggested. To modify the macro, to change the legend in Excel a useful chart title this example, we create! Legend positions data on the chart their RESPECTIVE OWNERS for it to show the series in the 's! Labels when opened in 2007 chart 's legend, choose the preferred position the... Which is called legend ( horizontal axis ) of the chart itself set of data, so no need legends! ' dialog are not used through the whole chart but only for range of.... Their use title in a chart in Excel chart without a legend displayed, you can modify labels. The 'Data source ' dialog are not used through the use of legends series data...